Trustees of Trust Funds Meeting

Date: 
Monday, September 16, 2019 - 4:30pm

AGENDA

  • Introduction of Richard Baker, new Chair of the Trustees of Trust Funds–other members
  • Trustees are regulated by NH Department of Justice, Charitable Trusts Unit, primarily RSA 31 – 200 page handbook for Trustees of Trust Funds and others, phone support
  • Voting on payment requests/expenditures – at meetings only, by e-mail, by default 'yes' notification, not by phone because there is no record
  • Future meetings – monthly, quarterly, other – post agenda – post minutes of meeting - stipends
  • Mail pickup – coordination with town office staff
  • Record keeping – files on computers, backup copy electronic and paper, file cabinet in town office safe – records kept of all investments, receipts, disbursements, decisions, meetings, correspondence, etc.
  • Banking – keep as is for now – look at other possible investment strategies in new fiscal year – signature cards – monthly statements with ledger entries for each account
  • Reports – town report, state MS-9 (MS-10), auditors
  • Required annual Investment Policy, copy to State of NH, Attorney General – pages 112-117 of manual with suggestions
  • Public participation
  • Other business
  • Adjournment