TOWN OF THORNTON BOARD OF SELECTMEN MEETING MINUTES

Meeting Date: October 21, 2011

 

The Thornton Board of Selectmen met and held a public hearing on

Friday, October 21, 2011 8:00 AM at the Thornton Town Hall.

 

Board Members present:    Tim Tyler, Chairman, David Joyce,

                                                  A.W. (Butch) Burbank, Roy Sabourn, Brad Benton

 

Staff present:                       Tammie Beaulieu, Town Administrator

                                               Marianne Peabody, Board Secretary

 

Public present:                     Jim Demeritt

                                              Lloyd Wilby – Waterville Estates Commissioner

 

At 8:00 AM Chairman Tyler opened the meeting with the Pledge of Allegiance.

 

Motion

At 8:01 AM The Board entered legal meeting with Town Counsel Attorney Laura Spector.

Selectman Benton was asked to recuse himself from this legal meeting and exited the conference room.

 

At 8:38AM the Board of Selectmen came out of legal conference.  

Motion

Selectman Sabourn motioned to amend the building permit approved on September 7, 2011 to require two conditions of that approval to be met:

1. That  site plan approval be obtained from the planning board prior to the construction of the stage and,
2. That stamped engineered drawings be submitted illustrating the proposed stage will comply with the town’s flood plain ordinance.

Selectman Sabourn further moved to confirm that at the time the board approved the building permit, Selectman Benton did not participate in the board’s discussion as a member of the board, but rather as a landowner and did not participate as a board member in the decision of whether to issue the permit.

 

Selectman Burbank seconded. Voted 4-0-1 Selectman Benton abstained. Motion passed.

 

At 8:40AM Selectman Burbank left the meeting to go to work.

 

 

 

 

At 8:43AM the Board of Selectmen held a work session to review the manifest, signature folder, and mail folder.

 

Town Administrator present

 TA Beaulieu requested the Board to make a motion to finalize the hiring of

 Mr. Arthur Fauccher who accepted the Towns’ offer of employment for the on call Transfer Station attendant.

Motion

Selectman Sabourn motioned to final the hiring of Mr. Arthur Faucher as a part time, on call, as needed Transfer Station Attendant. Labor Grade II, Step 3.

Selectman Benton seconded. Voted 3-0 -1 Selectman Joyce abstained. Motion passed.

 

TA Beaulieu informed the Board how the procedure should follow in the meeting minutes according to conversations with Attorney Spector. The minutes should reflect who motioned, seconded and the final vote on the motion.

TA discussed with the Board a proposed Minute Policy to be established. She informed the Board about an e-mail she received from NHMMA relative to other towns and recorded meeting minutes and suggested procedures to be written into the policy regarding the disposal of the meeting tapes.  TA has proposed to put together a draft Minute Policy for Selectmen review and feedback if they decide to implement. Items included in this proposed Minute Policy will be: If any meeting is taped recorded by the official minute taker the tape will be retained until the minutes of that meeting are approved. Upon approval of the minutes the tape will be destroyed. A request for a copy of the tapes must be made before the minutes are approved, and if a request is made of that tape, the tape will be retained by the Town.

 

Waterthorn Rd – There is some questions about the letter that was sent by the Board to the Homeowners Association, and the responsibility of the first cul-de-sac. It appears it is questionable whether the Town owned that portion of the road earlier and where the new section begins. Mr. Valenti representing Waterthorn HO Association will be attending the November 2, 2011 Selectmen’s Meeting to discuss this issue. Selectman Sabourn volunteered to review the Town records further relative to the road.

 

TA informed the Board Mr. & Mrs. Jones came to the Town Hall to fill out forms to be transfer station volunteers for the mall. Since the meeting with Campton Kevin McGuire, Transfer Station Manager, has seen more activity at the mall by volunteers. TA informed TSM McGuire, that volunteers are not allowed until proper paperwork is complete and approved by the Board of Selectmen. Liability is a major issue. Mr. & Mrs. Jones asked for the Board to consider the mall to be open during summer hours and they would volunteer to monitor it to make sure disposable items were placed at the proper stations. TA Beaulieu was asked to speak with Administrator Ann Marie Foote of Campton due to the last Campton, Ellsworth (joint meeting) Selectmen’s meeting the Boards agreed to close the Mall the first of the year.  

Cookie Benton also called the Town Hall to express her concern with the Mall closing.

This item will be on the agenda for discussion at the November 2, 2011 Selectman’s meeting.

TS Station Manager McGuire will be invited to attend. Representation from the Campton Board of Selectmen will also be asked to attend this meeting.

 

Waterville Estates Commissioner Llyod Wilby attended the meeting to inquire if any discussion will be taken up by the Board of Selectmen  relative to a  petition that was received from the Waterville Estates Precinct with 14 signatures requesting district boundaries be changed. TA Beaulieu needs to research proceedings relative to this request and was asked by the Board to work with Corey Smith to see if there is an easier resolution.

 

Transfer Station Manager McGuire is requesting the Board to consider contracting Joan Marshall to assist with 2012 Transfer Station proposed budget.  After discussion the Board agreed to honor his request due to this first year of budgeting under new management the Board felt it would be in the best interest of the Town to contract Joan Marshall for this year. Joan would be hired for 8-10 hrs. at a rate of $25.00 per hour for a total of about $250.00.

Motion

A motion was made by Selectman Sabourn to contract Joan Marshall to train and assist Transfer Station Manager McGuire with the 2012-1013 Proposed Transfer Station Budget. Ms. Marshall will be contracted by the Town for 8-10 hrs. at a rate of $25.00 an hour. This money will be taken from the training account as an economical training situation.

Selectman Benton Seconded. Voted 4-0. Motion Passed.

 

TA Beaulieu informed the Board that Sandy Moulton Police Department Secretary, took upon herself to organize the inventory and clean the town office supply room. It was a two day project, and she did an exceptional job. TA Beaulieu would like to show her appreciation to Sandy Moulton with a token gift card to Dunkin Donuts. The Board agreed.

 

Manifest

Selectman Sabourn motioned to accept the manifest for venders with a check date of

October 21, 2011 for the amount of $299.056.51. Selectman Joyce seconded.

Voted 4-0.  Motion passed.

 

Selectman Benton motioned to accept the payroll manifest with a check date of

October 21, 2011 for the amount of $19,399.95. Voted 4-0.  Motion passed. 

 

Signature Folder

Letter addressed to Plodzik & Sanderson Professional Association from the Town of Thornton Board of Selectmen confirming to the best of their knowledge and belief, as of October 4, 2011 representations made to their firm during the audit of December 31, 2010 certifying that the information is correct and accurate.  Letter signed by Chairman Tyler. 

 

Building Permits

PID 06-08-06 – James & Karen Ingram -Repairs from flood damage/site visited by

ZCO Clint Rand with no issues noted.

PID 15-04-11B – Lorraine Lebel – Open deck – Note attached by ZCO Clint Rand.

No issues noted.

Motion

Selectman Sabourn motioned to approve the above mentioned building permits as reviewed and commented by the Thornton Zoning Officer. Selectman Joyce seconded.

Voted 4-0 Motion passed.

 

Action Folder

A letter from Mr. Kevin Friel who has arranged to Lease/Purchase the William Tell Restaurant located at 891 Route 49, Thornton requesting permission from the Board of Selectman to for him to obtain a new liquor license and to provide  entertainment for the William Tell Restaurant was reviewed by ZCO Clint Rand who recommended granting Mr. Friel’s request.

Motion

Selectman Sabourn motioned to approve Mr. Friel’s request for a new liquor license per Zoning Officers recommendation. Selectman Joyce seconded. Voted 4-0 Motion Passed.

Stumpage Value List – for October 1, 2011 to March 31, 2012.

Motion

Selectmen Sabourn moved to accept the medium value from the state supplied stumpage list for October 1, 2011 to March 31, 2012 for timber taxation Selectman Joyce seconded. Voted 4-0 Motion passed.

 

Letter dated October 18, 2011. It is a letter of frustration addressed to the Board of Selectman from the Thornton Public Library Trustees outlining several maintenance items that need to be addressed.

Chairman Tyler and Selectman Benton have been attending meetings in an effort to resolve the matter of funding the building needs of the library. A CIP reserve was mentioned. TA Beaulieu asked for the record to reflect that she has responded to numerous e-mails from the Library Trustees regarding unresolved building issues. Her response to all of the e-mails is that the Town cannot establish a Capital Building Improvement reserve because the Town does not own the library building and land. They are both owned by the school. 

The Board discussed additional line items to be added to the Library 2012 proposed budget such as utilities etc.

 

The Highway Department submitted a credit application for business credit from Tractor Supply Co. for the Boards approval and signature. Board Members did not sign the application. There discussion was about the new proposed purchase policy. This application was set aside.

 

Minutes

A motion was made and seconded to approve the September 6, 2011 non-public Emergency Management Meeting Minutes as amended. Selectman Benton seconded.  Voted 3-0-1 Selectman Sabourn abstained. Motion passed.

 

State of New Hampshire Application for Parade or other Activity Conducted on a State Highway System submitted by Police Chief Aimee Moller to close a portion of Mad River Road during Halloween Trick or Treat Hours. October 31, 2011 5:00 PM to 8:00PM.

Motion

A motion was made by Selectman Joyce to approve Police Chief Moller’s request to sponsor closing a portion of Mad River Road during Halloween Trick or Treat Hours annually until rescinded. Selectman Sabourn seconded. Voted 4-0. Motion passed.

 

A letter of complaint regarding an outdoor wood furnace in an area around 13 Uhlman Drive was read by the Board. This letter of concern and complaint will be forward to the Fire Chief and Zoning Officer for review and resolution.

 

Benton Family –Thornton Stage – A letter was received from Bruce R. Kno, PE, PMP addressed to Mike Benton stating: He will gladly provide Professional Engineering services for the referenced project. Services to include structural design associated stamped drawing, and subsequent assurance that said design will comply with FEMA and IBC requirement.

 

Non- Public Session

Motion

At 11:30 AM motion was made by Selectman Joyce to enter into non-public session. Selectman Sabourn seconded pursuant to RSA 91-A: 3, II (A)

Roll Call

Selectman Joyce, Yes, Selectman Sabourn, Yes, Selectman Benton, Yes, Chairman Tyler, Yes

At 11:42 AM the Board of Selectman came out of non-public session. 

 

Administrator Beaulieu informed the Board that Zoning Enforcement Officer Clint Rand is on vacation until November 6, 2011.

 

Selectman Joyce – Attended the recent Planning Board meeting and discussed with the Board the proposed 2011-2013 Planning Board Budget. With the exception of the legal line the proposed budget will increase slightly. More dollars will be placed in the training line.

Selectman Joyce informed the Board that Attorney Chris Bolt discussed with the Board legal services he is able to provide to the Board. Selectman Joyce also discussed with the Board the Planning Board’s concern over road repair work on Burbank Hill Road, not being done and the developer’s dollars presently being held in escrow.  Board Members agreed these repairs should be complete prior to winter.

 

Selectman Sabourn –Informed the Board that a group of students from Plymouth Regional High School will be coming to the town office to prepare preliminary drawing plans for the proposed Town Hall additions. The students are currently enrolled in a CAD course and their teacher thought this would be a good project for them to assist the town with.

 

Motion

Chairman Tyler motioned to adjourn this meeting at 12:01 AM. Selectman Sabourn seconded.

Voted 4-0 Motion passed.

 

The next scheduled meeting will be held on Wednesday, November 2, 2011 10:00AM at the Town Hall.

 

Respectfully Submitted

Marianne Peabody, Secretary

Posting Date: 10-25-11